Constitution
Constitution of the Asean federation of cement
manufacturerS
Article 1:NAME AND OBJECTIVES
1. This
organiztion shall be known as the Asean federation of cement manufacturers, and
hereinafter referred to as the AFCM
2. The
objectives of AFCM are to:
a. Promote
cooperation and coordinate among cement manufacturers in Asean members nations
in line with the aims and objectives of the Asean Chambers of Commerce and
Industry (ASEAN-CCI)
b. Initiate,
encourage and coordinate the preparation and implementation of plans, programmes
and projects that will accelerate and
harmonise the growth and progress of cement industry in the region.
c. Promote
closer relation and cooperation between and among the cement manufacturing
business communities in the Asean member countries and with other regional and
international organizations with similar aims and objectives.
d. Serve
as chanel of communication for the compilation and dissemination of information
of common concern, as well as to provide facilities for consultation and
exchange of views between and among its constituent members.
e. Affiliate
itself with Asean-cci and to serve as the sole body to implement and dealt with
the problems of Asean coorperation in the cement industry.
f. Develop
and initiate the preparation and implementation of plans, programmes and
projects that will promote and advance intra-asean and intra-asean and
inter-regional trade.
g. Fomulate
and develop recommendations on investment incentives, tariffs, non-tariff
barriers an other measures of protection for cement projects and products for
complementation.
Article 2: MEMBERSHIP OF AFCM.
1. The
AFCM shall consist of cement associations and/or bulk cement terminal operators
and have been certified by their respective national Chamber of Commerce and
Industry or its equivalent, from each ASEAN country, as constituent members. In
the event that there is only one cement manufacturer and/or bulk cement
terminal operator in a newly admitted member of ASEAN, that cement manufacturer
and/or bulk cement terminal operator may be accepted as a member of AFCM in the
absence of a cement association until such time that an Association is formed.
However, the cement manufacturer and/or bulk cement terminal operator, must be
certified by its own National Chamber of Commerce or its equivalent.
2. For
purposes of voting, each constitutuent member is entitled to only one vote.
3. Constituent
members shall be entitled to all rights and privileges pertaining to membership
and shall comply with the duties and resposibilities thereof.
4. Members
shall be oligated to attend the meetings, aceept the positions assigned by the
Council or Conference, and submit requires information as requested by the
Council or Conference.
5. Membership
status may be review by the Cuoncil, should a member fail to fulfill its duties
and the responsibilities as stipulated in Article II, item 4.
Article III. COUNCIL
1. The
Council shall :
2. Membership
of Council:
The Council
shall consist of the following as members:
a. The
president, the Vice president, the Secretary General, the Deputy Secretary General
and the head of delegation of each constituent member.
b. Coordinators
of all standing Committees as appointed by the Council pertaining to Item 6 (d)
of this Article.
3. The president, the Vice president, the
Secretary General, the Deputy Secretary General shall not be regarded as
representatives of constituent members. They shall be ASEAN nationals.
4. Nomination
of the president, the Vice president and the Appointment of the Secretary
General, the Deputy Secretary General.
a. The
Council shall nominate from among its members a president and a Vice President
who shall serve for a period of approximately two years or until the next
conference of AFCM.
b. The
person holding the post of Vice president shall be from a country diffirent
from that of the president, and preferably from the country next in line to
assume the position of President.
c. The
position of The president, the Vice president shall rotate among the
constituent members by alphabetical order.
d. The
Secretary General, the Deputy Secretary General shall be appoited by president
for a term of 2 years.
e. The
nomination of The president, the Vice president, and the appoitment of the
Secretary General, the Deputy Secretary General shall be ratified by the
ensuing Conference.
5. Council
meeting.
a. Council
shall meet at least once a year, it may meet more frequently if the need
arises. Pior to the Conference, the Council shall preferably hold one of its
Meeting.
b. Under
nominal circumstances, a nomal Notice of Meeting of at least thirty days shall
be given by the Secretary General. The Notice shall be accompanied by a
provisional agenda for Meeting.
c. A
quorum shall exit if at least 2/3 of the number of the constituent members are
represented at the Meeting.
d. Each
delegate to the Council will have right to speak at the Meeting subject to
permission given by the head of delegation.
e. Each
delegation shall have only vote to be exercised through the Head of
delegation.
6. Authority
of the council:
The council
shall have the authority to:
a. Establish
piorities and policies in the line with the objectives of AFCM.
b. Fomulate,
develop and approve plans, programes and related activities that will promote
and enhance AFCM involvement in intra-ASEAN regional economic cooperation
efforts.
c. Receive
from constituent members suggestions, proposals, subject or activities to be
considered.
d. Establish
commitees and other working groups to assist in the proper conduct of the
Council and appoint the officers and members of these committees.
e. Cooperate
and maintain close relations with other national, relational and international
organizationals engaged in cement manufacturing, or cement trade, and to
actively participates in all such organizations.
f. Accept,
reject, modify or discontinue membership.
g. Submit
recommendations on matters which require due consideration and approval of the
Conference. In instance, where urgent decisions are requires on matters that
have not been considered previously at one of its Meetings, the council shall
secure the agreement of all the constituent members be referendum to approve the
recommendations.
h. Adopt
rules of procedure for the conduct of each Council meeting and Conference
consistent with the AFCM constitution.
i.
Resolve all questions involving the interpretation of the
Constitution.
j.
Fix the date and place of Council meetings.
Article IV: CONFERENCE:
1. The
conference is the legislative body within the AFCM. It shall have the power to
ratify and endorse decisions made by the Council, and approve recommendations
submitted by the council.
2. The
conference shall be held at least once every two years on a date to be
determined by the council in consultation with the host country, and at the
place determined by the preceding Conference. Under normal circumstances, a
formal Notice of Meetin of at least 45 days shall be given be the Secretary
General. The notice shall be accompanied by a provisional agenda for the
meeting.
3. The
chaiman of the Conference shall be the incumbent President.
4. Each
constituent member shall send their representative(s) to attend the Conference.
5. Each
delegate to the conference will have the right to speak at the meeting subject
to permission being given by the Head of Delegation.
6. Each
delegation shall have 1 vote to be exercised through the Head of Delegation.
7. A
quorum shall exist of at least 2/3 of the number of the constituent members are
presented at the Meeting.
8. The
agenda of the Conference shall be prepared by the Secretary General in
consultation with the president, and should include all matters to be ratify by
the Conference, viz, nominations, appointments financial reports or financial
arrangements, and subject of interest fron the work programme of the Council,
together with any subject of which due notice has been given.
9. The
Conference shall ratify the nomination of thr incoming President and vice
President, and the appoitment of the Secretary General, the Deputy Secretary
General.
10. The Conference shall
review the activities of the Council and the Secretariat and make such
recommedations as it may deem necessary.
11. The Conference shall
consider and approve thr financial reports recommended by the Council.
12. All decisions and
resolutions at the Conference shall be decided by a simple majority of those
president.
Article V. DUTY AND
RESPOSIBILITIES.
1. Duties
and Responsibilities of the President.
The president
ia the Chief Executive officer of council, and shall be responsible for
following:
a. To
plain, organise, coordinate, direct and supervise all activities relating and
effecting the AFCM.
b. To
preside over all conferences and council meetings.
c. To
assume responsibility for decisions made in the execution of his duties by
exercising the power conferred upon him by the constitution.
2. Duties
and responsibilities of the Vice president.
The Vice
president shall assist the president in the execution of his duties, and shall
assume the President’s power and duties in his absence.
3. Election
of Chairperson in the Absence of both the President and vice president.
In the
absence of both the President and vice President, the meeting in Session shall
alect a delegate to chair and preside over the meeting.
4. Duties
and responsibilities of the Secretary General.
The Secretary
General shall be responsible for the follwing:
a. To
administer the daily affairs of AFCM.
b. To
prepare the budget of the Secretariat for submission to the council for
approval.
c. To
maintain appropriate communications with ASEAN-CCI and other ASEAN bodies.
d. To
implement and monitor decisions of all Conference Meetings.
e. TO
perform all other fuctions in oder to ensure that the Secretariat serves the
needs of the AFCM.
5. The
office of the Secretariat shall be in the host country.
6. Duties
and resposibilities of the deputy Secretary General.
The deputy
Secretary General shall assist the Secretary General in execution if his
duties, and shall assume the Secretary General ‘s duties and reponsibilities in
his absence.
Article VI: FINACE
1. The
AFCM may be financed through subscriptions from its constituent members, the
amount and allocation of which shall be recommended by the Council and approved
by the Conference.
2. Donations
may be accepted at the discretion of the Council.
3. Funds
may be raised from other sources e.g from fees collected from symposia,
seminars, trade exhibitions, advertisements, ect, and other projects.
4. All
funds of the AFCM shall be administered by the Secretary General as the Council
may direct.
5. For
accounting purposes, fiscal years of the AFCM shall end on the 30th
day of June of each year.
Article VII. ALTERNATIONS,
ADDITIONS AND/OR AMENDMENTS.
1. The
council may propose additions and/or amendments to the Constitution of such
amendments in the Agenda of the Conference provided that such proposal is
submitted in writing to the Secretary General 15 days prior to the Conference.
2. Any
alterations, additions and/or amendments shall be become effective only upon
adoption by the Conference.
Article VIII. DISSOLUTION.
In the event of the dissolution
of the AFCM, the disposition of net assets, if any, shall be recommended by the
Council and approved by the Conference.
Article IX:EFFECTIVITIES.
The constitution shall take
effect only upon approval by the Conference.
